Freedom to take back your leisure time.

Customer success and operational excellence

A task we received this week from a client lent itself well to the skillset of a member of our Essential PA team.

• The request was responded to swiftly with a quotation and a design brief.
• Terms agreed and target delivery within two weeks if not sooner.

Just an example of the kind of bespoke work we can weave into our day to accommodate client's ad-hoc needs which utilises our team’s skillset across a wealth of professional business experience.

Imagine having access to such a broad skillset without the need to recruit!

Contact us here to see how we could help you.

📩Email: hello@essentialpa.co.uk
📱Phone : 07516 769222
🌍www.essentialpa.co.uk
📅https://calendly.com/essentialpa/30min

#virtualassistants #remotebusinesssupport #officemanager #ceosupport #executiveassistant #executivepa #essentialpa #virtualpa #virtualexecutiveassistant
#hireava #businesssupport #executiveassistanthire #remotebusinesssupport #virtualassistant #virtualassistantservices #ceo #officegoals #ceos #executiveassistant #remoteadminsupport #businessmanager #executivepa #personalofficeassistant #executivepersonalassistant

A day to doff our hats to the Essential PA team working hard servicing the engine rooms of our client’s businesses.

This day recognizes the work of secretaries, administrative assistants, receptionists, and other administrative support professionals supporting business.

At the heart of any business, these professionals really are the life blood to make sure the pipelines flow and results are delivered.

Show your appreciation to your admin team today especially.

Thank you to all the Essential PA team, today is your day!

#nationaladminprofessionalsday #adminprofessionalsday2025 #administrativeprofessionalsday #virtualassistants #remotebusinesssupport #officemanager #ceosupport #executiveassistant #executivepa #essentialpa #virtualpa #virtualexecutiveassistant

Our onboarding process is simple and efficient, matching you with the right person to meet your business needs. We help you to get the assistance you need fast. Talk to us today.

Book online via the link in our bio or visit www.essentialpa.co.uk/contact

#hireava #businesssupport #executiveassistanthire #remotebusinesssupport #onboarding #expertise

Are you results driven? How about these for results.

"Freedom to grow your business, relax and unwind."

Essential PA specialises in tailor made and cost-effective business management solutions for time starved, ambitious business owners and entrepreneurs.

We have the solution, what is your most pressing business problem?

Book a Discovery Call with Phillippa to chat more. Online diary link in bio.

www.essentialpa.co.uk

#virtualassistant #virtualassistantservices #ceo #officegoals #ceos #executiveassistant #remoteadminsupport #businessmanager #executivepa #personalofficeassistant #executivepersonalassistant

A great insight into how Essential PA met the needs of this company and eventually provided a permanent staff member such was the success of the support provided.

Talk to us about your needs and explore the possible solutions we can provide for you. Whether it’s 5 hours a week or a maternity cover, discover how an experienced admin professional can immediately benefit your business.

Visit www.essentialpa.co.uk/contact to speak to us direct. Link in bio to our website.

Here is the full testimonial below:

“We are a membership organisation supporting the promotion of gastroenterology and hepatology within the United Kingdom. We were looking for some administrative support for the 15 speciality sections of the organisation including setting up meetings, taking Minutes and organising small online events.

When I contacted Essential PA, they understood very quickly the challenges we faced and matched us with a member of their team extremely quickly. The team member was quick to understand the complexities of the organisation and the issues that needed addressing, was highly efficient, personable and organised. After a few months of working with us she became a huge asset to the team, so much so that we decided to offer her a permanent role.

I cannot thank Essential PA enough for providing us with such a fantastic service.”

#virtualassistant #remotebusinesssupport #adminsupport #ceo #coo #executiveassistant
#virtualpa #essentialpa #maternitycoverva

They say inspiration can strike at any time and this story illustrates this beautifully! Phillippa, Director of Essential PA, had just taken part in a CaniCross, a 10k run with your dog at Escot Park Devon, when she was inspired to make the video by her muddy trainers!

Does your background support have a back up?
Imagine getting uninterrupted support for your business that never needs a holiday? That's one of the many benefits when you work with Essential PA. In this video, Phillippa explains how we supply holiday cover as a minimum requirement when your regular Essential PA takes annual leave.

No holiday pay, no interruption to workflow - just continuous professional services there when you need them.

www.essentialpa.co.uk

#virtualpa #virtualexecutivepa #remotesupport #virtualbusinessmanager #hireava #officesupport #adminsupport #virtualassistant #businessowner #businessideas #executiveva #virtualofficemanager #pa #paservicesuk #eventorganisation #personalassistant #hireavirtualassistant #virtualassistantuk

** Client Testimonial**

We work with software developers, dental practice owners, business coaches, consultant surgeons, dieticians and the insurance sector. We support directors, executives and management teams. Feedback is always very well received. It is good to know what we do is so valuable to our clients and even more so that they recommend us! Thank you to Dr Riley for this lovely review.

#virtualpa #virtualexecutivepa #remotesupport #virtualbusinessmanager #hireava #officesupport #adminsupport #virtualassistant #businessowner #businessideas #executiveva #virtualofficemanager #pa #paservicesuk #eventorganisation #personalassistant

This week our Spotlight is on EPA's Head Girl Phillippa! She is in her happy place on beautiful Dartmoor in Devon, taking a well-earned break from her position as Director of a great team of Executive Assistants at Essential PA.

Phillippa shares a rare insight into her daily routine and why today is a special day for her. Aswell as the fantastic weather, she is accompanied by a new canine ‘walking buddy’ to help a friend in need. Phillippa explains even though she puts long hours in to prioritise her clients first and foremost, she also prioritises self-care every day.

Taking time out from our busy work lives is crucial for our mental health and down time is just as important as time on the job. But are you getting the balance right?

Could Essential PA's services be essential to you and your work life balance?

Imagine this To Do List solved with just one phone call….

1. Get on top of your email.
2. Get ahead of the game with your diary.
3. Plan out your social media for the season ahead.
4. Focus on your important work.
5. Feel in control and up to date.
6. Feel the pressure release as the load lightens.

Blue sky thinking? Absolutely!

Find out more at www.essentialpa.co.uk/solutions

#recruitment #businesssupport #personalassistant #administration #assistant #businessadministration #overwhelm #director #adminsupportservices

Tops tips for recruiting the right assistant for your business.

Your assistant should bring skills into your business which you and your team don't already possess or wish to acquire.

Concentrate on the work that only you can do.

#director #ceoquotes #virtualassistantservice
#recruitment #businesssupport #personalassistant #administration #assistant #businessadministration #overwhelm #ned #director

✨ Happy International Women’s Day Saturday 8th March! ✨

Today, we celebrate women the world over, in businesses, in the home, in our communities, in education, in our public services and in every place where they have a chance to develop and shine.

Today, we unite in recognising the success and brilliance of women everywhere, especially the incredible team of women behind Essential PA 👩‍💻

As an all-women virtual assistant team, we take pride in supporting all businesses. We work behind the scenes for entrepreneurs, sole traders, chief executives, company directors, executives and management teams empowering them to focus on new business development, increasing profit potential and business growth.

‎From organising schedules to streamlining operations, we help all kinds of business stay on track and ahead of the game.

This #IWD, let’s uplift, empower, and inspire each other to create a future where women’s (and men’s) success knows no limits! 🌍✨

Tag a woman who inspires you!

#InternationalWomensDay #WomenInBusiness #VAteam #EmpoweredWomen #VirtualAssistants

App of the Month is Trello! 👩‍💻

Essential PA's Professional Review of Trello

Do you use Trello for your business? We are fans of Trello here at Essential PA so this week we thought we would share our views and what we use Trello for in supporting business owners and managers.

One of our Associates shared that the Principal Dentist she supports uses Trello for treatment planning (or could equally be sales flow).
She said " He can see within Trello each phase of his patient's treatment plans. There are columns for consult needed, letter needed, letters to review, follow up, in treatment or in joint treatment with other specialists and maintenance."

Another EPA Associate is also a fan "I use it for my personal organisation, for social media scheduling, ideas, things that need to be done, ANYTHING...it's so versatile"

Our biggest Trello fan, an EPA Associate, summarised with their Top 3 Reasons for choosing Trello:

🎯 It's visually appealing, I can create columns and move the cards depending on their stage.
🎯 It's customisable- names, colours, due date.
🎯 It can be shared with other team members and tasks can be delegated.

Best Uses for Trello
✅ Small to medium-sized team projects – Ideal for organizing tasks in marketing, HR, or product development teams.
✅ Client work – Organising multiple projects, client requests, and deadlines in one place.
✅ Personal productivity – Managing to-do lists, goal tracking, or daily routines.
✅ Content creation & social media planning – Keeping track of blog posts, video schedules, or campaign planning.
✅ Event planning – Managing checklists, vendors, and deadlines.

'Power Ups' are Trello " Add Ons", a bit like website plug ins, they make integration with other work tools easy!

Trello's simple and clear layout can do the work of more advanced platforms like Monday if you use the integration of Power-ups – how brilliant is that!

Let us know if you love Trello and why.

#VirtualAssistant #TrelloForVAs #RemoteWorkTools #StreamlineYourWork #VAservices #smallbusinesssupport #TrelloTips #TrelloForBusiness #trelloproductivity #VAservices #RemoteWork #SmallBusinessSupport

Create more time for sunsets with your special people and leave the slog to us.

When you need help fast but have no need for full time assistance, hiring an experienced virtual PA means you immediately take a weight off your shoulders and stop feeling guilty by not having the time you need with the ones you love.

www.essentialpa.co.uk
#familytime #smallbusinessowner #ceomindset #ceolife #virtualassistantservices #remoteofficemanager

Team Spotlight - EPA Associate ‘shoutout.’

We have a fantastic Associate here at Essential PA who has supported 4 of our clients for many years. These include busy dental practices and their Principal Dentists including a highly regarded dental implant surgeon and also a specialist dietician.

She carries out a multitude of tasks for these clients from travel arrangements to transcription to liaising with dental practices to arrange meetings and events. She works extensively with Qunote, Xero, Dentally and Trello to help these busy clients perform at their best.

A huge thank you to our lovely Associate who works so hard for all these very happy clients who all appreciate how they are supported.

#virtualpa #virtualexecutivepa #remotesupport #virtualbusinessmanager #hireava #officesupport #adminsupport #virtualassistant

"My PA is like the linchpin that holds the business together, the "go to" for everything and integral to my business"

What a wonderful accolade. We can't really add to this other than thank you! This Associate started out as an Executive PA with this busy dental client and she now runs the operational side of the business without a hitch! From paying suppliers, to business meetings, stocktakes and social media ideas, her remit extends far and wide with no restrictions as a virtual PA!

And as he only pays for the time she spends on his business, the value for money he receives is very persuasive.

Praise where praise is due!

#virtualassistant #virtualassistantservices #ceo #technology #officegoals #bestserviceever #instatech #ceos #executiveassistant #Hiring2025

We are often asked what systems we use with our many customers to keep their business administration running smoothly. We are usually provided with personal logins for our customer’s top business admin’ apps.

Here are our top 6 tools (we can name many more) that we use every day as we help executive leadership teams in the UK, Europe and the USA.

1) Xero - cloud accounting, manage your finances in real time with Xero accounting software.
2) Slack - communications with company individuals keeping email inboxes clear,
3) Dropbox - creating and sharing documents securely,
4) ToDoIst - task management,
5) Dentally - dental practice management software and
6) Trello - sales and task pipeline.

Check our web page CLICKABLE LINK IN BIO https://www.essentialpa.co.uk/solutions

#virtualoffice #onlinebusinessmanagers #businesssupport #recruitment #mds #directors #businessadministration #businesslife #delegation #worksmart #efficiency #profitability #businessgrowth #timesaving #ceos #AppsofTheWeek

One client said, before employing the services of Essential PA, that she felt like she was wearing all of the hats for all of the roles within her business.

She felt that she really needed to have total involvement in the ‘day to day’.

It absolutely does not need to be like this but it’s a common feeling when the business is your baby and you’ve nurtured it to expand, grow and become successful over several years.

We helped her by encouraging her to work out what she could delegate to her PA.

We have encouraged her to provide top level delegation to empower her PA.

More importantly she has gained the time back to work on what she does best.

She no longer sweats the small things that won’t earn her any income.

It all starts with letting go, trusting those with the skills you do not necessarily have.

We can help you to decide what to delegate to a PA.

Please try our UNIQUE ABILITIES form here. LINK IN BIO.
https://www.essentialpa.co.uk/uniqueabilities

#businessowner #businessideas #executiveva #virtualofficemanager #pa #paservicesuk #eventorganisation #personalassistant

It was wonderful to receive a testimonial by way of photos on social media of a successful event organisation this week that took six months to organise and cost circa $US 25,000 to execute!

We were tasked to scope out a venue for a 27 delegate, 3 day international training event with accommodation in Chennai, India, part in person, part Zoom.

Similar to events we had arranged in London and North Carolina for our client of two years, it was crucial to manage a myriad of tasks such as:

✅ different time zones,

✅ different cultural expectations

✅ expectations of delegates and company trainers

✅ all bedroom reservations

✅ international visas

✅ all refreshments for the delegates including dietary needs

A big task indeed! Feedback from the company and delegates has been very positive indeed and it's great to know it all went smoothly thanks to careful preparation, faultless communication and planning. This is what we do and we do it very well!

www.essentialpa.co.uk

#eventplanning #internationalevents #executivepa

🎉Happy New Year to all! 🎉

It's hard going back after the holidays, everything hits you all at once but fear not, it's a short week and it's the weekend again......

Hopefully weekends mean time off with the family. Or are they just time to catch up on work? If this is you, you might need our help. Get the help you need in 2025 and get the results you want in your business by 2026.

Best wishes from all the team at Essential PA.

#executivepa #virtualexecutiveassistants #virtualofficemanager #businesssupport #executiveassistants #CEO #virtualassistants

Thank you Jayne, for this lovely recent Google review, it's great to hear how well things are going.

From my 25+ years of matching the right person to the client, I used all the skills honed from the 1980's working in central London in recruitment.

I find that my people matching skills have become intuitive aswell over time and it's always a pleasure to see the benefits to the business people needing support with a professional, responsive and bespoke service.

Get in touch to put my 5 stars to the test!
@thejaynesprosonconsultancy

#executiveassistants #ceo #businesssupport #virtualassistants #virtualofficemanager

Happy Thursday all! 🎉

I'm just recalling that this time last week on my 'pre Christmas' break, I managed to get away from it all, leaving the EPAL team well briefed and up to date of course!

My trip to Benidorm included a little half marathon! 🏃‍♀️

See photo of yours truly nearing the finish line! It can be daunting taking time away from any job but when you are the boss, how do you feel about it? Do you look forward to that much needed break or are you constantly on Whatsapp and email, keeping staff busy and motivated or progressing work and looking after new leads?

As Executive Personal Assistants, our job is to keep our eye on the ball for you and looking after your top priorities while you recharge your batteries. This way you can feel refreshed when you return, and not left feeling like you completed a 13.5 mile run! And I know how that feels. Packages tailored to suit your needs means a bespoke, value for money resource you can tap into anytime you need it.

Check us out on our website or to chat, get in touch. LINKS IN BIO.

#essentialpa #executiveassistant #businessholidaycover #coretasks #leadgeneration #ceolife #ceoholidaycover

What are my top 5 tips to get organised at work?

As (Virtual) Executive Assistants, we are highly organised individuals in order that you can be too but it doesn't happen by accident! Here are my top 5 tips to get more done in a day. From a professional!

🎯Focus on what's important. Remind yourself of your long-term goals and revise them when necessary. ...
✅Make lists and schedule the tasks. A list solves nothing unless it's executed.
⏰Manage your time well. Time blocking is a thing and it works!
📅Use calendars and planners. Scheduling is life.
☎️Delegate tasks. ...

The hardest of all these has to be the last one, delegation but it's crucial to your success because you simply cannot do everything yourself.

When you have the space and clarity to do what YOU do best, the magic happens!💫🔮
What are your UNIQUE ABILITIES that define you and your purpose? Find out here with my FREE DOWNLOAD all about how you should really be spending your day.

Successful leaders are most effective when they
1. Eliminate tasks that are no longer necessary
2. Automate tasks to make more effective use of time
3. Delegate outside of their unique abilities by building and empowering the team around them.

https://www.essentialpa.co.uk/uniqueabilities

And to find out how we can help you win at work, contact us here https://www.essentialpa.co.uk/contact

#getorganisedatwork #winatwork #secretsforsuccess #ceosecrets #delegationtips #howtogetahead #beingtheboss #ceosuccess

Congratulations to our client @blossomdentalcare on reaching the Finals in the Little Vikings Awards - York for Kids Awards for BEST CHILDREN'S HEALTHCARE PROVIDER.

Can we help make them winners?

To register your vote, just visit the link in our bio.....

Well deserved recognition for this fabulous family dentist who have worked so hard to support children visiting the dentist 🦷🪥

Here are some of the reasons to vote for them as described in their post.
🏅Ensuring we have NHS appointments available for children
🏆Installation of our tooth brushing station for children to learn tips about how best to clean their teeth whilst in the practice
🥇Resident Tooth Fairy to help children understand about their oral health & tooth brushing technique
🏆Tooth brushing Academy & certificates
🥇Community events, school & nursery visits to provide education for children about caring for their teeth & oral health
🏆Specialist paediatric dentist working in our practice
🥇Specialist teeth straightening for children & teens (orthodontics & braces)
🏆Monthly competition for kids to win a tooth brushing themed book
Thank you from us all!
BFDC
#childrensspecialistdentist
#yorkmums
#yorkdads
#paediatricdentistry
#indieyork

Get the facts and forget the myths. Book a Free Discovery Call if you are a busy business owner and not yet sure what to outsource and how to get started.

Contact Essential PA via phone or email.
📩 hello@essentialpa.co.uk
📲 07516 769222
Click the link in my bio to these channels.

#smallbusinessowner #executiveassistant #virtualassistant #personalassistantuk #SME

vTCO support for clinics #dental #consultants #cosmeticdentistry

Magnificent help and support from Tanya at The Marine, Troon 🙏. 43 bed nights, constant changes, private dining and odd requests 🙄always met with support and helpfulness.

Smooth out and speed up the new enquiries coming into your practice or clinic with our vTCO. #tco #dentalife #dentalclinic

Defending my little garden from the army of slugs and snails 🐌 who have nightly munched their way through tomatoes, salvias, lupins and beans 👊🐌🫛🌻🍅😢 #salt #eggshells #vaseline #tinygardens

#dayoff Fantastic day with family at #chelseaflowershow #flowerpower #gardeninspiration #gardentherapy thank you @georgina.grose 💚

#testimonial #happycustomers we are always keen to hear directly from our clients about our performance and the service they receive from our team. Monthly reviews are encouraged and we love to listen to.

Sunday run from Torquay to Brixham with girlfriends 12k followed by brunch 💚🏃‍♀️

Courgette and rosemary soda bread #riverford recipe 💚 #sundaybaking #homecooking

Cats playing in @hwangenationalpark at 0600 today - up at 0445 #bestofdays #lionesses #cubs #lions #leo

#africanelephants at @hwangenationalpark

Magnificent trek to see the white rhino #zimbabwe🇿🇼 @amalindasafaricollection

#windinthewillows let’s see if Toad is home.

BVR gets ready for the @teignbridge_trotters Dornafield Ladies 10k. Steady pace all the way, really enjoyed the run. Can’t get sub 1 hour though 🤣

#plymgrad CONGRATULATIONS nurse Hannah Baron

Gorgeous and heavenly scented narcissi from the Scilly Isles #valentines #gifts #loved #lookedafter @scillyflowers

Happy #valentinesday to each and every one of you. Take time to tell your friends, your families and your loved ones how much they mean to you today and every day. And a special "we love you" to our valued customers too. #focus #tasklist #businesssupport #recruitment #mds #directors #businessadministration #businesslife #delegation #worksmart #efficiency #profitability #businessgrowth #timesaving #ceos

We remember the important things. #thankyou #gifts

Take the time to generate a job description or at least create a list of the most important tasks. This will provide focus and enable you to clearly define everyone's responsibilities. #focus #tasklist #businesssupport #recruitment #md #directors #businessadministration #businesslife #delegate #worksmart #efficiency #profitability #businessgrowth

Don't wait for overwhelm. Prepare to #delegate some of your non profit making, repeating tasks. Outsource for new skills which will be an asset to your business. #businessmanager #ceo #md #businessdevelopment #salesgrowth

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Fundamental

For start ups & young businesses requiring light administrative support.

Essential

For the established business requiring more regular administrative support.

Indispensable

For the busy business needing an abundance of administrative assistance.

Occasional

We can help with a one-off task or a specific project.

The business support you're looking for is here.

Essential PA specialises in tailor made and cost effective business management solutions for time starved, ambitious business owners and entrepreneurs.

Solutions

Recent work from the Essential PA team

Find out more

Virtual business management solutions for your dental business

We have worked with dental businesses for over ten years, supporting the management of your patient's journey and experience within the practice.

We work remotely, dealing with your new patient enquiries, virtual treatment co-ordination, patient correspondence and marketing and much more.

Find out more

Dental Virtual TCO Treatment Coordinator

Committee Secretaries and Minuting Services

We can provide skilled and experienced committee secretaries who will always be well organised, will deal promptly with all correspondence, will take accurate notes of meetings, will work well with your chairperson and above all will be well organised.

Find out more

We help business owners focus on their unique abilities.

Complete the Unique Abilities Exercise

Dedicated to you and your business. Trusted by Companies and Entrepreneurs across the country.

Read a Case Study

Testimonials

Re-think your productivity and do your best work.

Discover your unique abilities

Absolutely priceless

"My clients constantly tell me how lucky I am to be so well supported and I constantly tell them how much I know that."

Chris Barrow

Extreme Business

Look no further

"Phillippa provides support for our executive management team and Board. If you’re looking for a virtual PA service look no further. I'd highly recommend."

Andrew Wyatt

Lumeon

Essential to our business

"Maintains the high standards we have in our business and genuinely feels like having a remote extension to our normal services."

Ahmad Nounu

Black Swan Dental

Freedom to take back your leisure time.

​

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Fundamental

Essential

Indispensable

Occasional

The business support you're looking for is here.

Recent work from the Essential PA team

Virtual business management solutions for your dental business

Committee Secretaries and Minuting Services

We help business owners focus on their unique abilities.

Dedicated to you and your business. Trusted by Companies and Entrepreneurs across the country.

Absolutely priceless

Look no further

Essential to our business