It’s easy to say “outsource certain elements of your business, it will really help your business and your time management”, but do you really know what to outsource?
Take our simple test, and action our very simple plan to find out.
Answer these questions:
Do you …
- Have a successful business?
- Have lots of customers?
- Have lots of repeat business?
- Have lots of plans?
- Have lots of ideas?
- Know you’re too busy?
- Know you need help, but don’t know where to start?
And, more importantly, are you ….
- Missing business opportunities because you are too busy doing other ‘work’ or catching up?
- Working in the evenings and weekends to catch up on ‘admin’ tasks?
- Caught up in overwhelm of the routine tasks of running your business rather than working on the bigger picture within your business?
- Spending time on tasks that don’t make you money; that theoretically someone else could do for you?
If you have answered YES to any of these, particularly in the second section, you’ll want to read on.
OK, here’s your simple TASK to move forward and make more business.
1. Over the next week, write down everything you do work wise. The list might look a little like this:
- Invoiced some customers
- Chased non payment of invoices
- Reconciled credit card expenses
- Booked travel for conference
- Meeting with prospective client
- Booked hotel for conference
- Drew up job description for sales manager
- Posted job vacancy online
- Presented at business conference
- Posted Tweets / Facebook posts
- Sorted the diary out
- Called back all the answer phone messages I had received
- Uploaded blog to website
- Meeting with very important client
- Prep for an important presentation
- Attended networking event
2. From the list of things that you do regularly / weekly highlight in red everything that only you can do!
3. Everything that’s left on the list could be outsourced to an assistant. Yes really!
4. Then, write down in a separate list all the things you don’t do each week, that you should be doing….. These are the tasks you put off doing, the tasks you possibly don’t have the skills for so just avoid (but do need to be done – by someone!).
5. Here’s the good part. Write down the things you really want to do but don’t have time for. (Do you want to grow your business? Should you be doing more on social media? Should you be networking? Should you be taking advantage of that business opportunity you saw but just ignored because you just don’t have the time?)
You now should have a really great list of:
- What you, and only you can do in your business (this is your USP, and what you should be spending the majority of your time doing)
- What you can outsource to a VA immediately
- The tasks you’ve been putting off, but really must be done, and can be done by a VA
- The jobs you want to be doing but just don’t have the time to do. Once you outsource some the tasks on your second list, you’ll be able to do these jobs and grow your business!
Finally, contact a virtual assistant in the secure knowledge that you know exactly what you want them to help you with, and look forward to growing your business (and possibly having some more time for yourself!)
Need to know how to hire the perfect Virtual Assistant? Our next blog post will be all about what questions to ask when hiring a VA and the common pitfalls.
By, Phillippa Goodwin, The Essential PA.