Too much to do and not enough time in the day to achieve it?
We all know time management is a vital skill, and one that can really boost profitability. You might be great at it already, or you might just be like the many of us who just run out of time, have to work late to hit deadlines or feel overwhelmed and stressed.
But it is possible to change your habits to ‘buy’ more time for the things you need to achieve, the things that matter, the things that make you money!
No matter how you plan and work your day, there will always be 24 hours in it, and just 8 hours in the working day (give or take! But really, do you want to be working more than this??)
We’ve listed 5 ways you can create more time and boost your productivity.
1. Plan your day – the night before! Whether you like ‘to do’ lists or not, by failing to plan, you are planning to fail. It will also save you time in the morning and enable you to get stuck in straight away with productive work.
2. Allocate time to all the activities you have on your ‘to do’ list so you don’t get stuck on one activity, loose track of time and find yourself at the end of the day with little achieved.
3. Prioritise your work. What is the one (or two) most important thing(s) you need to achieve today?
4. Do you need to do all of these tasks? Can you delegate any of them? Think about what you and only you can do in your business. That should be your priority. Anything else you can delegate or outsource.
5. Take regular breaks. Rather than think of breaks as lost time, think of them as down time (just like your evening down time). They give you time to rest, recharge and refocus. Grab a coffee, a biscuit, go for a quick walk and schedule enough time for a lunch break, you’ll work much more efficiently on a full tummy and a refreshed brain (we know it works for children so take note!)
So, which of these top tips are you going to implement today to:
- Be more productive?
- Feel in control?
- Gain greater satisfaction in your job?
- Feel more relaxed?
Just implementing one of these, although I’d recommend trying all 5, will make a positive difference to your day.
So, let’s move forward and take number 4. Look long and hard at your to do list. Think really hard about what you and only you can do in your business (your unique skill) and what is really important for you to achieve. These should be your priority, your focus and where you should be channelling your energy.
Great, but what about the rest of the list?
Does it look something like this?
- Invoice customers
- Chased non payment of invoices
- Reconciled credit card expenses
- Book travel for conference
- Book hotel for conference
- Draw up job description for sales manager
- Post job vacancy online
- Sort the diary out
- Book in meetings
- Called back all the answer phone messages I’ve received
- Schedule social media updates
- Update files (file management)
- Research blog topics
Any of these tasks can be outsourced, freeing up your time and head space for the more important things in your business. I bet after looking at some of these tasks, you’ll see that you are a very expensive administrator!
So, what now?
Enlist the help of a Virtual Assistant who undertake some of these tasks in a much more coast effective way than you are currently doing at the moment. There’s no need to be frightened of your to do list again!
If you’d like a complimentary call to discuss how this can work for you, I’d be happy to chat.
Phillippa Goodwin, Owner of Essential PA.
+44 (0)1647 478123 or mobile: +44 (0)7508 184044